Print Cheques

To launch Print Cheques, select Print Cheques from the Financial category. The following form will load:



Prepare a Cheque for Printing

To prepare and print a cheque, complete the following steps:

1. Make sure that cheques are in the printer and the the next cheque number is noted.
2. Click the New Cheque button.
3. Complete the form:

• Cheque No.  Enter the next cheque number, if it is different from the number on the form.
• Cheque Date.  Select the cheque date using the calendar control.
• Pay To.  Click the button to the right of the field to select a supplier from the supplier selector. If the Payee is not in the Supplier List, simply type the name and address in this space.
• Amount.  Enter the amount in the numeric field to the right. The written amount will appear automatically.
• Memo.  When tabbing from the Amount field to the Memo field, the memo will contain the cheque # and payee information.  Add to or override the memo field as desired.
• Bank Account.  Select the bank account from which the cheque will be issued.
• Journal Entry.  The issuance of a cheque will credit the bank account with the amount of the cheque. The offsetting debit amount is entered by selecting the GL account(s) to which the debit will be posted. Click on the button to the right of the Account Number field and select the GL Account to be debited. Next, tab to the Debit Amount field and enter the debit amount.  Tab out of the field to add the entry to the list. Repeat the steps until the entry is in balance.
• Post Cheque.  When the entry is in balance, the Post Cheque button will be enabled. Click the Post Cheque button to post the cheque. A print preview window will automatically load and you will be able to print your cheque.

Search for Cheques

In the bottom left hand corner of the Print Cheques screen is a Filters option which provides a convenient way to search for cheques by cheque number, payee or date range.