Bulk Payment On Account

Bulk Payment on Account

Bulk Payment on Account is an administrative function which supports processing a batch of member account payments and depositing the payments to the bank.  To access this function, click on Bulk Payments on Account in the Accounts Receivable group.  The form below will load.

Click on the  button on the Tool Bar and enter the total of the payment batch.

Click on the Tender Method button on the Tool Bar and select the payment method to be processed (check, credit card etc).

Note:  Only tender methods which have been configured for depositing will appear in the drop down list.

• For each payment received using the keyboard, tab through the three columns and enter
  • member clubid or name
  • payment amount
  • Memo (check number or other reference number)

When the batch total equals the control amount click on the post button, confirm whether you want to deposit the batch (if declined, the batch can be deposited at a later date), then select the bank account and the deposit date to complete the transaction.

Import Payment File

To accommodate the processing of batch payment files downloaded from payment processors or created in Excel, there is an option to import a payment file.

The import file must be in csv format and contain three columns with a header row:

Click on on the Tool Bar and import the payment file.  Complete all of the other steps described above to complete the process.

Note:  To create a sample import file with formatting option click on on the Tool bar.